Chard Full Town Council Meeting 18th May 2020.
Following the introduction of new regulations at the beginning of April, Councils are now able to hold remote meetings with the use of video technology. Meetings can also be live screened with the use of technology to enable public viewing of the meeting. Chard Town Council held its first remote meeting at 7pm on the 18th May 2020. The Town Council has subscribed to Youtube to enable live screening to take place. However, for technical reasons the live screening did not happen. On behalf of the Town Council, I sincerely apologise for the lack of a live screen of this meeting. I will ensure that procedures are in place to ensure that the live screen does occur for the next and subsequent remote meetings. Furthermore, any forthcoming remote meetings shall be recorded to allow it to be uploaded to YouTube.
An independent officer from South Somerset District Council was in attendance during the meeting. The minutes of the meeting will be placed on the website once these have been approved by Full Council at its next meeting on the 15th June.
Whilst we are currently living in difficult times, Chard Town Council strongly believes that the public should continue to engage with the Town Council at meetings. Therefore, as per the procedure adopted by many Councils, if any member of the public wishes to speak during public participation time, please contact the Town Clerk via email (firstname.lastname@example.org) by 4.30pm on the Friday before the following Monday meeting. A zoom link will then be sent to you on the Monday of the meeting and the Chair will invite you into the meeting at the appropriate time. For the record, no one had contacted the Town Clerk prior to the meeting on the 18th May expressing a wish to speak during public participation time.
Again, I sincerely apologise for the lack of live screening of the first remote meeting.
Town Clerk, Chard Town Council.